Team Settings and Configuration

Learn how to view and update your team settings in Huddleswim.

Accessing Team Settings

Navigate to your team dashboard
Click on "Settings" in the left sidebar
Choose the configuration area you want to view or modify

Team Information Settings

Basic Team Details

View and edit your team's core information:

Team Name: Official team name
Team Abbreviation: Short code (maximum 6 characters)
Team Type: Club, High School, College, or Other
Team LSC: Local Swimming Committee (required for Club teams)
Team Registration: Registration code (required for Club teams)

Address Information

Manage your team's location details:

Address 1: Primary address line
Address 2: Secondary address line (optional)
City: Team's city
State: Select from dropdown list
Postal Code: ZIP/postal code
Country: Select from dropdown list

Contact Details

Update communication information:

Team Email: Official contact email for the team
Primary Phone: Main contact number
Secondary Phone: Additional phone number (optional)

Division Management

What are Divisions?

Divisions help organize your athletes into different competitive categories. They can be used for:

Age groups (e.g., "8 & Under", "9-10", "11-12")
Skill levels (e.g., "Novice", "JV", "Varsity")
Training groups

Managing Divisions

Access division settings through Settings > Divisions:

View All Divisions: See all existing divisions for your team
Add New Division: Create a new division category
Edit Division: Update division name and codes
Division Codes: Set HY3 and EV3 codes for meet software compatibility

Division Fields

When creating or editing divisions:

Name: Descriptive name for the division
HY3 Code: 2-character code for HY-TEK software compatibility
EV3 Code: 3-character code for Hy-Tek Meet Manager

Course Conversion Factors

Time Conversion Management

Configure automatic time conversions between different pool courses for accurate seeding:

SCY to LCM/SCM: Convert short course yards times to meters
LCM to SCY/SCM: Convert long course times to other formats
Gender-Specific Factors: Separate conversion factors for male and female events
Event-Specific Factors: Distance and stroke-specific conversion rates

High school teams automatically receive NFHS conversion factors. Other team types can add custom factors.

➡️ Learn more: Course Conversion Factors Guide

Editing Team Settings

How to Edit Settings

Go to Settings from your team dashboard
Click the edit icon (pencil) next to the section you want to modify
Make your changes in the form
Click "Save" to update your settings

Multi-Step Form

Team details are organized into steps:

Step 1: Basic information (name, type, LSC, registration)
Step 2: Address details
Step 3: Contact information

You can navigate between steps or use the step parameter in the URL to jump to a specific section.

Team Deletion

Permanent Team Removal

⚠️ Warning: Team deletion is permanent and cannot be undone.

When you delete a team:

All team data is permanently removed
All athlete records are deleted
All meet results are lost
This action cannot be reversed

Only use team deletion if you're certain you want to permanently remove all team data from the platform.

Entry Management

Configure meet entry processes:

Entry Deadlines: Standard deadline timelines
Entry Limits: Events per athlete restrictions
Scratch Procedures: Late withdrawal policies
Relay Management: Team relay entry processes

Results Management

Set result processing preferences:

Time Standards: Achievement recognition criteria
Record Tracking: Automatic record identification
Result Distribution: Automatic result sharing
Performance Analysis: Statistical tracking options

Integration Settings

External Software

Connect with other platforms:

HyTek Integration: Meet management software sync
USA Swimming: Database connectivity
Team Unify: Website integration
Google Calendar: Schedule synchronization

Equipment Integration

Configure hardware connections:

Timing Systems: Colorado, Daktronics, etc.
Scoreboards: Display integration
PA Systems: Announcement integration
Camera Systems: Meet photography/video

API Access

For advanced integrations:

API Keys: Generate access credentials
Webhook Settings: Real-time data updates
Data Sync: Automated data exchange
Custom Integrations: Third-party connections

Backup and Security Settings

Data Backup

Ensure data protection:

Automatic Backups: Scheduled data backups
Backup Frequency: Daily, weekly, or custom
Backup Storage: Cloud storage locations
Backup Testing: Regular restore testing

Security Settings

Protect team data:

Password Requirements: Complexity standards
Two-Factor Authentication: Additional security layer
Session Timeouts: Automatic logout periods
Access Logging: Track user activity

System Monitoring

Monitor system health:

Performance Alerts: System performance warnings
Usage Reports: Platform usage statistics
Error Monitoring: Technical issue tracking
Maintenance Windows: Scheduled update times

Customization Options

Interface Customization

Personalize the user experience:

Team Branding: Colors, logos, and themes
Custom Fields: Additional data fields
Layout Options: Dashboard arrangement
Menu Configuration: Navigation customization

Report Customization

Tailor reports to your needs:

Report Templates: Standard report formats
Custom Reports: Build specific reports
Data Visualization: Charts and graphs
Export Formats: PDF, Excel, CSV options

Best Practices for Configuration

Initial Setup

Complete all basic information first
Set up user permissions early
Configure privacy settings before adding athletes
Test communication settings with small groups

Ongoing Management

Review settings quarterly
Update contact information promptly
Monitor permission usage
Backup configuration settings

Security Best Practices

Use strong password requirements
Enable two-factor authentication
Regularly review user access
Keep software updated

Troubleshooting Common Issues

Permission Problems

Access Denied: Check user role assignments
Missing Features: Verify permission settings
Login Issues: Confirm account status

Configuration Conflicts

Sync Errors: Check integration settings
Data Inconsistencies: Review mapping configurations
Performance Issues: Optimize settings for usage patterns