Bulk Importing Athletes

Bulk Importing Athletes

Import multiple athletes using Excel (.xlsx), CSV (.csv), or HY3 (.hy3) files.

Accessing the Import Feature

1. Go to your team's Athletes page
2. Click the menu button (three dots) in the top right
3. Select "Import from file"

Supported Formats

| Format | Best For | | ------------- | ------------------------------------- | | Excel (.xlsx) | New rosters with full feature support | | CSV (.csv) | Simple text-based imports | | HY3 (.hy3) | Migration from Hy-Tek Team Manager |

Required Columns

• firstname: Legal first name
• lastname: Legal last name
• gender: "Male" or "Female" (case sensitive)

Column headers must be lowercase with no spaces.

Optional Columns

middlename, preferredfirstname, dateofbirth (YYYY-MM-DD), grade (9-12), division, notes, isinactive (TRUE/FALSE)

Using the Template

1. From the Athletes page menu, click "Export as XLSX"
2. Delete existing data but keep the headers
3. Add your athlete information and import

Importing from Hy-Tek

1. In Team Manager, go to File > Export > Athletes/Teams
2. Enable "Include Contact Information" and click OK
3. In Huddleswim, select your .hy3 file and click Import

Troubleshooting

"Invalid file format": Save as .xlsx, .csv, or .hy3.

"Required columns not found": Use exact lowercase column names.

Gender validation error: Use exactly "Male" or "Female".

Division not found: Create divisions in Settings > Divisions first.