Inviting Athletes and Guardians

Inviting Athletes and Guardians

Allow athletes and guardians to log in and view schedules, results, and meet information.

Adding Contact Information

1. Go to your team's Athletes page
2. Click an athlete's name to open their detail page
3. Scroll to Contacts and click "Add Contact"
4. Complete the form:
   • Contact Type: "Athlete" or "Guardian"
   • Name: For guardians, enter name or relationship (e.g., "Mom")
   • Email: Required for invitations
   • Phone/Address: Optional

Check "Send platform invitation" to invite immediately when saving.

Sending Invitations Later

1. Go to the athlete's detail page
2. Find the contact in Contacts
3. Check the status:
   • "Not invited" - Click "Send Invitation"
   • "Invitation pending" - Already sent, awaiting acceptance
   • "Has access" - Already accepted

Managing Access

Pending Invitations

• Resend: Click the send icon for a fresh invitation
• Cancel: Click the X icon to revoke before acceptance

Current Access

Once accepted, users appear in "Current Access." Click the remove icon to revoke access (with brief undo option).

Access Types

| Type | Best For | Can View | | -------- | ----------------- | ---------------------------------- | | Athlete | The athlete | Their schedule, results, meets | | Guardian | Parents/guardians | Athlete's schedule, results, meets |

Troubleshooting

"No email address": Add an email to the contact first.

Invitation expired: Click resend for a fresh invitation.

Wrong email: Cancel the invitation, edit the contact, then resend.

Already has access: Check "Current Access" section instead.